Reapplying Receipts (Posted Receipts)

Reapplying Receipts (Posted Receipts)

The Reapply feature allows you to modify a posted receipt, without changing the deposit record in the bank reconciliation (as long as the bank is the same for the new receipt). You cannot change the amount, but you can apply the receipt to different charges or to a different person.

·         In the Receipt screen, click the Reapply button.

A warning message appears:

“This function will reverse this receipt and require you to enter a new receipt. Are you sure you want to reapply this receipt?”          

·         Click OK. A new Receipt screen appears. The payer information is copied over, but the Charges section is cleared.

·         Complete the Receipt screen. You can apply the amount to different charges (for the same tenant), or you can use the Reselect button to select another tenant.

·         You cannot change the total amount of the receipt

·         When you click Save, the original Receipt screen appears.

·         The Notes field contains a system-generated note, stating that the receipt was reapplied. The Charge field contains a link to the reversing receipt (the negative receipt).

·         The Related Receipt link appears on both the original receipt and the reapplied receipt. On the original receipt it links to the reapplied receipt. On the reapplied receipt, it points back to the original.         

·         If you run the Deposit Register analytic, can see the original receipt, the reversing receipt, and the new receipt.

 


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